Equipment Rentals

Artist Rates for Film and Video Equipment


With the provincial restrictions in effect as of September 16th, please read below how FAVA members may be impacted and what restrictions are in place for FAVA and the Orange Hub. The health and safety of all who work and play at FAVA is paramount as we continue to provide rentals and services to the community.

  • The City of Edmonton’s Orange Hub facility requires all tenants and visitors to wear masks in the building at all times, except while alone in workstations.
  • FAVA Production (Studios & Equipment) and Administration will continue to require members and visitors to wear masks, practice social distancing (2 meters) and use hand sanitizers provided when entering the Production offices located in Room 381 and other FAVA spaces. FAVA staff members will continue to follow safety practices in our space until further notice. Members and visitors who do not wish to follow FAVA’s COVID policy when entering our space may be denied entrance and service.
  • Wearing masks or face coverings is a community effort for those who can. Anyone unable to wear a mask due to an approved medical condition will require a medical exception letter from an authorized health professional. Please remember to be kind to those who are unable to wear masks.
  • FAVA Programming and Events – while safety adjustments have been made to our classes, workshops and events by making the switch to online and/or hybrid models, there still remain some instances of in-person participation. As of September 16th, 2021, we require that everyone aged 12 and up who engages in a FAVA in-person class, workshop or event must be double vaccinated against COVID-19 OR provide proof of a negative PCR COVID-19 test completed no more than 72 hours beforehand.
  • We ask that you please stay at home if you are experiencing symptoms of COVID-19 and follow all Government of Alberta requirements for isolation if you are experiencing symptoms.

Acceptable proof of vaccination may include:

  • Electronic or paper records including those provided via the My Health Records app or website. Once vaccine cards or passports from the Alberta Government are available, we will accept those.
  • The paper form provided by healthcare providers at the time of vaccination
  • Official proofs issued by other provincial, territorial, or federal governments

Acceptable proof of a negative PCR test may include:

  • Text message, email, or printed verification from Alberta Health Services
  • Text message, email, or printed verification from a pharmacy or lab
  • Photocopies, screencaps, and photographs of proof of negative test

We will accept photocopies, screencaps, and photographs of all proofs provided the person’s name is clearly visible. We ask that individuals also present a piece of identification alongside their proof of vaccination or negative test result. No personal information will be scanned, stored, or shared.

We are operating at a reduced capacity in each studio and rental space. Please check with our Studios Manager Cole Martin if you are unsure.

We thank you for your patience as we navigate this new way of working and facilitating the making of art and education.


Rental Office Hours and Location

Production Equipment Rentals and Studios offices are in Room 381B in the North most section of the building (quickly accessible from the North Parkade). Click here to view map.

  • Monday to Friday 10:00am – 6:00pm (closed for lunch 1:30-2:30pm)
  • FAVA Staff are not available or on call on weekends and holidays unless arrangements have been made
  • Contact Information:

Rental Requirements

FAVA provides affordable access to film and video equipment and studios to every FAVA member in good standing with artistic control of their project. Commercial rates apply to non-members and commercial projects.

Membership Rental Criteria:

  • FAVA’s equipment is available to members in good standing, provided they show competency and safe use the equipment. Mistreated or damaged equipment can result in considerable expenses for the organization and suspension of rental privileges.
  • To avoid situations of misuse with especially sensitive or expensive gear, members must display proficient and safe use to the Rentals staff before renting the gear. If there is not a class or a workshop covering what you are interested in learning, we can set up one-on-one training through our Access-To-Artists program.
  • To be eligible for FAVA member rates, members must have full creative control over their work. Member rates are available to those who are making work in support of our mandate.

Rental Policies & Procedures

  • To book equipment, you may contact the rentals staff by phone at (780)424-4368 or by email at [email protected]. It is recommended to book ahead to avoid disappointment of items being unavailable.
  • FAVA requires the project name of every rental. We also require a ProRes 422 file of completed projects for archival purposes and grant reporting.
  • You are responsible for the condition of the equipment on the shoot and upon its return.
  • Renters are responsible for verifying the accuracy of the packing list upon pick-up (all items on the list are prepared, including accessories).
  • You are responsible for providing disposables such as batteries, tape, adaptors, etc. We do carry an inventory of goods available for purchase.
  • Equipment returns are due back before 1:00pm, with rental pick-ups between 3:00pm and 6:00pm. If rentals need to be picked up earlier, or are late for return, this must be organized with our staff as late returns without notice may be subject to additional charges. As staff is only available during our office hours, we do not accept rental returns/ pick-ups outside of these hours.
  • Equipment is to be returned in as good or better shape than it was sent out. Lenses should be clean, cables clean and neatly coiled, etc.
  • All rentals are subject to a maximum 5% insurance charge based on membership type (5% Associate Members – 3% General Members – 1% Producer Members)

Rental Insurance

FAVA provides insurance for FAVA’s rental equipment. To help cover a portion of the costs we charge a small fee based on the rental amount. Comprehensive & General Liability insurance may be available upon request for a fee of $60.

Insurance Details

  • Insurance becomes void if equipment is left unsupervised, used in an unsafe manner or in conflict with the laws of Alberta.
  • Insurance becomes void if equipment is used in a moving vehicle (land, water, air) or from a height of 15m or greater.
  • If a claim is needed, the deductible is $2500 to be paid by the renting member.
  • More detailed information is available upon request.

Equipment Insurance Fees

FAVA insures all of our equipment, and we charge a small premium which helps us be able to help our members working on independent art. Note: We are not able to insure commercial rentals, and will require the individual to provide a certificate of insurance.

Associate Members – 5% of the rental amount.
General Members – 3% of the rental amount.
Producer Members – 1% of the rental amount.
Lifetime Members – 0% of the rental amount.

General & Liability Insurance

A major benefit of being a FAVA member is having access to our general & liability insurance. For more information on general and liability insurance, click the button below.

General & Liability Insurance Info

Equipment Inventory

Access our Equipment Inventory